Brillantmont recherche un.e secrétaire.e des admissions à 100%, pour une entrée en fonction de suite.  Le.la candidat.e sera de préférence basé.e proche de Lausanne et être titulaire d'un permis de travail valable .

Ce poste administratif convient particulièrement à une personne au bénéfice d’une expérience préalable du travail de bureau et d’accueil qui apprécie la variété et les milieux internationaux

Le secrétaire des admissions fait partie intégrante de l'équipe administrative et accomplit des tâches variées, notamment les tâches de bureau liées à la réception de l'école :

• Réception et filtrage des appels téléphoniques.
• Accueil et orientation des visiteurs.
• Réception et distribution du courrier.
• Toutes autres tâches liées au bon fonctionnement de la réception.

 Le secrétaire des admissions est également le soutien administratif et de secrétariat de l’équipe des admissions, pour les élèves de l'année scolaire et du cours d'été, notamment pour :

• Assurer un soutien administratif aux futurs parents.
• Assurer un suivi efficace et opportun de la correspondance avec les  futurs parents, depuis la demande initiale jusqu'à la décision finale d'admission.
• Participer aux visites des familles.
• Assurer un bon déroulement du processus d'admission.
• Constituer et tenir à jour les dossiers d'admission des élèves potentiels pour l'année scolaire et le cours d'été, en veillant à ce que tous les documents soient reçus en temps voulu.
• Mettre à jour les dossiers d'admission.
• Gérer les aspects administratifs du séjour des élèves (visa, permis B, etc.).
• Gérer les permis de séjour des élèves.
• Assister la directrice des admissions dans toute autre tâche liée à ce rôle.

Spécifications

Pour assurer ce rôle avec succès, le.la candidat.e pourra démontrer :

• Une excellente maîtrise du français, à l'écrit comme à l'oral, ainsi que de l’anglais. Une  troisième langue serait un atout.
• Une bonne compréhension des requêtes de visas et de permis d'études en Suisse.
• Organisation et efficacité, avec d'excellentes compétences informatiques (Excel, Hubspot, Word).
• Précision et attention aux détails.
• Un excellent esprit d'équipe, une attitude positive la capacité de faire preuve de flexibilité dans un environnement de travail ouvert 24h/24 et 7j/7.
• Une excellente présentation personnelle.
• Un excellent accueil au téléphone.
• Un esprit international et une sensibilité interculturelle.
• Tact et diplomatie lors de la manipulation d'informations sensibles.
• Idéalement, disposer d’une expérience dans le domaine des admissions scolaires ou de la gestion hôtelière en Suisse dans un rôle de secrétariat ou d'administration.
• S’engager dans la promotion du bien-être des jeunes, adhérer à la politique de Protection de l’Enfance de l'école et en assurer le respect.
• Capacité de travailler avec efficacité et de prioriser les tâches dans un environnement changeant.

Date limite

Les candidatures doivent être soumises exclusivement via le formulaire ci-dessous et doivent inclure un CV et une lettre de motivation d'une page maximum. Les candidatures ne respectant pas cette procédure ne seront pas prises en compte. La date limite de dépôt des candidatures est le lundi 27 octobre 2025.

Brillantmont seeks to appoint a full time (100%) Admissions Secretary as soon as possible.  The successful candidate will be based in the Lausanne area and must have a valid work permit.

This is a full time post in an administrative / clerical role. It is suitable for someone with previous experience in office work, welcome tasks,  who appreciates a varied, international work environment.

The Admissions Secretary is an integral member of the administrative team and undertakes varied work, including general office tasks related to the smooth running of the school reception:

• reception and screening of school telephone calls
• welcome and orientation of school visitors
• reception and distribution of mail
• all other tasks related to the smooth running of the reception

The Admissions Secretary provides the secretarial and administrative support for the Admissions Team, specially related to the admission of school year and summer course students, notably:

• Assist the Admissions team to provide back office support for prospective families.
• Ensure timely and efficient correspondence with prospective families from the initial enquiry to the point of the final admissions decision.
• Assist with the visits of prospective families to the school.
• Ensure that the admissions process is smooth and comfortable.
• Collate admissions files of prospective students for the School Year and the Summer Course, ensuring that all documents are received in a timely manner.
• Ensure admissions records are up to date.
• Organise the administrative aspects of a student’s stay (visa, Permis B etc.).
• Manage residence permits for students.
• Assist the Head of Admissions in any other task related to this role

Specifications

The successful candidate will:

• Have an outstanding command of written and spoken French and English and preferably, a third language.
• Have a good understanding of how visas / student permits are organised in Switzerland.
• Be organised and efficient, with excellent IT skills (Xcel, Hubspot, Word)
• Be accurate and precise, with attention to detail.
• Be a great team-player, with a can-do attitude and able to show flexibility in a 24/7 working environment.
• Have excellent personal presentation.
• Have an excellent telephone manner.
• Be able to work with accuracy and focus  in a busy office and to prioritise tasks.
• Be internationally minded with inter-cultural awareness.
• Be tactful and diplomatic when handling sensitive information.
• Ideally, have experience in working in school admissions / hotel management in Switzerland in a secretarial/ administrative role.
• Be committed to the safeguarding and promotion of the welfare of young people and adhere to and ensure
 compliance with the School’s Safeguarding Policy at all times.

Deadline

Applications are to be submitted exclusively via the form below and should include a CV and a cover letter of one page maximum.

Applications which do not follow this procedure will not be considered.

The closing date for applications is Monday 27^th October 2025.

Owned and run by the same family since the school’s foundation in 1882, Brillantmont is a leading Swiss boarding and day school, offering an internationally recognised programme.

Our mission is to provide a supportive family environment which enables our students to discover and develop their passions and talents, building the confidence needed to lead happy, meaningful lives. Our core values focus on Learning, Well-Being, Community and Internationalism; these are the cornerstones which underpin the Brillantmont experience.

Every year, we welcome around 80 boarders and 20 day students from aged 13-18 into Grades 8-12. Global citizenship and intercultural learning lie at the heart of the Brillantmont experience. Over 30 different nationalities are represented and the school applies quotas to ensure a diverse student body. Living amongst so many nationalities enables students to learn about other cultures, speak new languages and develop a global network of contacts.

Brillantmont is in the centre of Lausanne, a beautiful city in French speaking Switzerland. Close to Geneva airport, the majestic Swiss Alps are less than an hour away. The quality of life is exceptional. All students learn French and through the co-curricular programme can discover and enjoy the natural sporting and cultural wealth of Switzerland. As befits the Olympic Capital, there are numerous sports facilities in the region and skiing is integral to Brillantmont life.

The school overlooks Lake Léman and the Alps. It is spacious with excellent, up to date facilities, including an incredible multipurpose hall offering a full-sized gymnasium and a 100m2 stage area. Accommodation is of the highest standard with students sharing a room with someone from another culture, promoting intercultural understanding. Brillantmont has been fully accredited by NEASC and CIS for over 30 years and is committed to accreditation as a tool for improvement.

Brillantmont’s small size ensures that the student remains the focus of all that is offered, both academically, but also in terms of personal development. We nurture collaboration and leadership skills through challenge, building courageous, confident, critical thinkers. We want our students to take ownership of their learning journey. The average class size is 9 students, the maximum class size is 15 students. This creates a stimulating learning environment, reflected in the excellent examination results.

Brillantmont prepares students for US examinations (with SAT) and British examinations (IGCSE, A Level). On completion of their studies, Brillantmont students enter top-ranking universities across the world, with a majority continuing their studies in the UK or Switzerland.
A strong co-curricular programme covering sports, creative, humanitarian and critical thinking activities enables students to develop strengths and talents beyond the classroom. The school takes advantage of its location in the heart of Europe to develop a sense of internationalism through trips to neighbouring countries and through language acquisition.

Outstanding pastoral care, excellent facilities and spacious accommodation help create a home from home in which students feel part of the Brillantmont family, no matter how far from home they are. Our focus on the individual raises self-esteem, helping our students become effective learners and balanced young people.

Whether students are with us for just one term or a complete year, their Brillantmont experience will be unique and life changing.

Brillantmont staff are committed and dedicated and fully understand what it means to work in a boarding school, where life continues 24/7. Our culturally aware, caring community is based on mutual respect and upholding values. It is an inspiring and enriching place to work, with opportunities for growth and professional development.

There is only one Brillantmont in the world. Do you have what it takes to become part of its 140 year old story?

Apply via the form above, we look forward to hearing from you.